Wedding and Event Planning, Design & Coordination
Rehearsal Dinner, Post Wedding Brunch, Bridal Shower Planning, Design & Coordination
Our services include:
-Venue & Vendor Coordination and Recommendations
-Complete Event Design
-Wedding Weekend Management
-Ongoing wedding planning emotional, etiquette and consultative support
Our most popular packages are listed below.
Please inquire with us to schedule a complimentary consultation about your wedding so that we may provide you with a customized quote.
The Malibu Package
Our most popular package! This service includes everything you need to plan your wedding day. We start with the venue search and coordinate with the venue throughout the entire planning process. We provide budget creation and management, custom vendor recommendations for all aspects of your wedding and organizing the hotel room block(s). Our complex design package includes a design meeting to coordinate creative ideas for all decor aspects, a detailed style packet and recommendation and coordination with all decor vendors and see these ideas through to the day. A wedding itinerary is crafted and communicated out to all vendors and our coordination team manages the rehearsal and wedding day.
The Beverly Hills Package
Full Planning Plus
This package is our all-inclusive for those seeking an ultra luxury experience. In addition to what our full planning package includes, Beverly Hills also includes Invitation assembly and mailing, guest list RSVP tracking, hotel arrangements for family, attire coordination, rehearsal dinner planning and coordination as well as post wedding day brunch planning.
The Laguna Package
We start with the venue search and coordinate with the venue throughout the entire planning process, and from there move on to the budget creation, custom vendor recommendations for 3 vendors of your choice. Our basic design package includes a styling meeting to review decorative features for your entire event, a style packet and recommendation and coordination with all decor vendors and see these ideas through to the day. A wedding itinerary is crafted and communicated out to all vendors and our coordination team manages the rehearsal and wedding day.
The Catalina Package
This package is perfect for those couples wishing to do all of the planning with venues and vendors on their own but have our expert team on board to manage the details on the wedding weekend so they can relax and enjoy. This service begins with a production meeting about 2 months prior to the wedding day, resulting in a first draft wedding itinerary and moves onto a final walk-through at your wedding venue with all key vendors. The wedding itinerary is communicated out to all vendors and our team is present to fully manage your ceremony rehearsal and wedding day.
The Newport Package
We start with a custom vendor recommendations for a vendor of your choice. Our basic design package includes a styling meeting to review decorative features for your entire event, a style packet and recommendation and coordination with all decor vendors and see these ideas through to the day. A wedding itinerary is crafted and communicated out to all vendors and our coordination team manages the rehearsal and wedding day.
Rehearsal Dinner, Brunch and
Bridal Shower Planning
Secure our expert direction for this event only, or add on to your existing wedding planning package and let us help you simplify the planning and make the event special and personalized to compliment the wedding. Tell us what you need help with and we will create a package! Services include venue coordination, vendor recommendations and planning, design, itinerary creation, setup and event coordination.
GUIDANCE: To state it simply, we listen to your wedding wishes and then help make it happen.
EXPERTISE: With all the questions involved in planning the biggest event of your life, you want to work with someone on your side who has done this a few times. We definitely have. We know the answers because we live in the wedding world year after year.
OUR PROCESS: We utilize our planning process, experience and invaluable existing venue and vendor relationships to do our job so you can be happy and enjoy this time in your life.
PRAISE: Over the years we've repeatedly been told by clients that they feel better knowing they can send people with questions to us and just rely on Kirkbrides to manage the flow instead of worrying about everything wedding related on their own.
RETURN ON INVESTMENT: We've received so many letters from clients after the wedding stating that we were the best decision they made in the planning process so they were kept on task with a realistic budget established in the beginning, we were able to recommend vendors who suited their budget and preferences and our services allowed them to truly enjoy the wedding planning process and weekend.
BEST WEDDING EVER: After nearly every wedding, we hear that guests say it was the best wedding they've ever been to. Why? Because the bride, groom and families were happy and relaxed, the day made sense and ran smoothly and it was, of course - beautiful, delicious, fun, entertaining and personalized to the couple's unique style.
Photo Credits (from L-R, top to bottom): Aster & Olive, Kayla Coleman Photography, Aster & Olive, Aster & Olive, Mann & Wife, Mallory and Justin
FREQUENTLY ASKED QUESTIONS ABOUT OUR SERVICES
How much do weddings cost?
Weddings can vary greatly in terms of cost from one to another and the best answer here is that it all depends on what you want! Planning a wedding is similar to building a house that can be built to suit your relative wishes and the possibilities are endless.
To get a little more specific, we’ve done studies on how best to represent how much the weddings we at Kirkbrides plan and showcase photos of. The overall cost per guest is most commonly in the $225-$275 per person range for all wedding expenses but not including attire, rings or honeymoon.
Our budget minimum for weddings is $150 per person for all wedding expenses but not including attire, rings or honeymoon.
Can you send me a price list?
We would be happy to! We offer complimentary consultations and just need to get some details from you about your wedding plans and wishes and can then explain the different packages and price out for your wedding.
What sets you apart from other wedding planners?
Our clients really enjoy the fact that the planner they initially meet with is the same person they work with directly throughout the entire planning process and who is the leader in charge of their wedding day. This helps to ensure all details are translated across venue, budget, design, vendors and finally coordination of the wedding weekend, without being lost in translation between many different team members.
We have a consistent hiring, training and scheduling process for our entire coordination team which includes educated and experienced coordinators working on your wedding days and not just having interns or family members helping out on your day.
All of our Planners share the same processes, templates, systems, training and current local industry information with vendors and venues.
It’s impossible not to mention that our entire team shares similar personality traits including a caring nature, sense of humor, creative and on trend style sense and assertiveness in hard work. It’s inevitable that through every client we work with, we offer some level of ongoing emotional support whether it’s through helping sort out family drama as it relates to the wedding plans, assisting with ideas on how to accommodate an ill family member to make them comfortable enough to enjoy the day, or even giving that extra level of support to our clients when they happen to be going through a tough time coinciding with their wedding plans.
We have an extremely organized and curated process that all of our planners utilize across all of our weddings creating consistency within our team and proven success in managing client expectations and creating amazing weddings!
Nearly 70% of our annual revenue comes from referrals from our clients and local venues and vendors who know first-hand what it’s like to work with us and the peace of mind we provide in the great task of wedding planning.
What do you do on the wedding day?
• Manage the vendors and direct them on the wedding day, answering questions, checking to make sure they have set up correctly and provided all the contracted materials and services.
• Put out any fires as much as possible without the clients knowing about it.
• Be the client’s eyes and ears so they and their family members can relax and enjoy the day.
• Manage shuttles, direct guests, do setup of light personal items such as guest book and pen, placecards, table numbers, menus, signage, hand out ceremony programs, line up the bridal party and send everyone down the aisle, manage the grand exit.
What is the difference between a venue coordinator and a wedding planner and why would I need both?
They are definitely two different roles. We work with a venue coordinator at almost every wedding we do! In short, a venue coordinator manages items pertaining to the venue including the catering, servers and venue facilities. The wedding coordinator goes offsite to the ceremony, getting ready location, shuttle pickup and dropoff locations and so on. The wedding coordinator also manages all of your personal details and works for YOU and not the venue. We work alongside venue coordinators very nicely and repeatedly receive referrals from them! We help them focus on their job while we focus on you so everything can run as smoothly as possible.
What is the difference between planning packages and coordination packages?
Planning packages offer our expertise and consultation for the actual plans including finding and securing a venue, personalized vendor recommendations and planning, creating and managing a realistic budget and wedding design. All planning packages include the wedding day coordination as well.
Our coordination package is best for couples who would like to handle all of the plans on their own. We will meet with you 2 months prior to the wedding day to hear all about your plans and start working on the itinerary, following through with sending it out to the vendors, attending a final venue walk-through, the ceremony rehearsal and of course our team will manage the wedding day for you.
How involved would I be in the planning process if I hire you for one of your planning packages?
You are very involved. Your wedding is always yours and no matter how involved your life allows you to be with the meetings and plans, we will always have your best interests in mind for style, budget and personality. Our process includes gaining your input in many places including design, itinerary and more, and this is actually a compliment we regular receive in our reviews - that our clients felt that it was always their wedding and not the planner’s.
Do you carry insurance?
Yes, we carry business liability insurance and can provide the certificate of insurance to the venue upon request (and do on a regular basis).
How many weddings have you planned? Have you ever worked at my venue?
Cumulatively, Kirkbrides has been involved in the planning and coordination of over 1,500 weddings and counting! Each year our team takes on about 100 weddings locally in the Cleveland/Northeastern Ohio area so chances are, we have worked at your venue before. However, if we haven’t, there’s always a first time for everything and time has proven our processes to be very effective in planning a wedding anywhere. Additionally, each year we work on a handful of private residence events and we are able to think of everything needed and necessary while foreseeing potential issues to prevent them and create a carefully planned logistically organized event.
I have a unique situation in that I live out of town but my wedding is in Cleveland. How would that work out with your services?
This is no problem at all! In fact, about HALF of all of our clients each year live out of town and hire Kirkbrides to assist with their Cleveland weddings. We will work with you to schedule meetings for your trips to Cleveland during the planning process and keep you informed on the plans while we are in town with the knowledge, time and expertise to plan the wedding of your dreams.
Can you provide references and reviews on your services?
Absolutely, yes! Each planner has her own references, in all our consults we provide a list of 3 clients within the past year who have agreed to act as references and be contacted directly, and you can read reviews anytime on The Knot and Wedding Wire!
Have you ever done a same sex wedding before?
Yes, we have done weddings for grooms and brides alike before and love working with all people to create a day filled with love! There are a few same sex weddings we have planned featured in our Wedding Gallery page on our website.
Can you recommend a few independent articles that give more information about hiring a wedding planner?